MINUTES :
December 2, 2005
Chemeketa C.C.
PRESENT: Tami Volz, Beth Lund-Glassman, Scott Giltz, Diane Parham, Cheryl Bower, Susanne Daggett, Marv Clemons, Greg Thompson, Deborah Barnes and Thelma Clemons
ABSENT: Fred Haynes, Len Eaton, Kristen Gunson, Jeniffer and Steve Carnes.
MINUTES: The minutes of the October Board meeting were accepted as corrected.
GRANT: Tami, Beth, Marv and Susanne will meet with Jim Schoelkopf, Salam Noor, and possibly Colleen Mileham at the ODE, January 4 th , 1:30 PM , room 251-A to discuss the scope of leadership for OACTE and conference grant funds.
WEBSITE: Len will be asked to include the revised call for presenters form, Board nomination forms, award criteria and nomination forms, exhibitor invitation forms and the conference flyer on the OACTE website. It was the consensus of the Board not to include the option of VISA payment for registration.
CONFERENCE: Scott reported that a suggestion was made at the Regional Coordinators and Deans meeting to include a CIS presentation on “Extended Options”. The Board approved the suggestion. It was also reported that Dick Sherman would like to have a booth for VICA and possibly the option to present a session.
The title of the pre-conference: “Best Practices in Building Pathways”.
The Board approved the conference logo design draft.
Beth moved that the conference fees of $50 for the pre-conference session be approved and keep the conference fees of $230 for early registration and $245 for registration after Feb. 18, 2006 the same as last year. Deborah seconded; motion carried.
The Board agreed to continue with a plated luncheon rather than the box lunches that were discussed at the last meeting. Work time for teams will still be incorporated into the schedule but conference participants will all come back together as a group at the Friday luncheon.
It was suggested that Salam Noor be asked to present at the Friday luncheon. Tami or Fred will make the request.
The Board asked Thelma to advise Sunriver to release the Pathfinder and Pineland rooms.
The Board decided to waive the idea of a BBQ banquet Thursday evening due to the high cost. We will have a plated dinner with a western theme and Thelma will continue negotiations with a western/bluegrass style band.
Tami will update the conference schedule matrix and send it out to the Board.
NEXT MTG: January 13, 2006, 1:00 PM, Chemeketa CC, Building 49, room 102.